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Privacy Policy

CTUG Membership Privacy Policy

What Is The Membership Privacy Policy?

The CTUG (the Association) privacy policy is structured to ensure that the privacy of its members is protected and to assert that any information that the Association has regarding a member is retained solely for the purpose of conducting Association business.

Membership Registration

To become a member of the Association, applicants may be asked to provide personally identifiable contact information and some basic demographic data about themselves. The personal information submitted on the membership registration forms is only used for three purposes:

  • Contact information for the Association
  • Association administration
  • Summarized demographic profiling

Contact Information

Personally identifiable contact information submitted in the membership registration form will be used by the Association to communicate with you. The Association will never sell, share, or divulge your personal information to any other individual or organization, including The Hewlett-Packard Company, other associations, other partners, and sponsors.

Some Association events may be held as joint events with other organizations. Registration lists for those events may be shared with the specifically identified organization, by permission of the registrant only.

Association Administration

Personally identifiable contact information will also be used for internal administration where access to the information will be limited to the Association Board members and by specific approval of the Board.

Demographic Profiling

Demographic data collected from membership registration forms and membership surveys will only be used in summarized form for statistical and marketing purposes so that individual privacy is always protected.

Control of Personal Information

Your Personal E-mail Address

The e-mail address that you provide may be used by the Association to communicate with you. Your e-mail address will only be used to send information to you regarding Association news, activities, conferences, seminars, events, or related business to the same. We will not sell, rent, or share your e-mail address with anyone including The Hewlett-Packard Company, other associations, other partners, and sponsors, and we will challenge any subpoena for our members’ e-mail addresses (or any other personal information about our members).

The Association accepts no responsibility, expressed or implied, if you share your e-mail address by sending messages, via any means at any time, to members other than Association Board members.

Web Site Access Logs

Web site usage logs may occasionally be recorded or monitored to assist the Association Board in improving its services to the membership. The Association board will not specifically record which pages an individual member visits but usage of different sections of the Web site may be monitored collectively for statistical and or marketing purposes.

Association Members Remain In Control Of Their Personal Information

As a member of the Association, you have the right to:

  • Review any of your submitted personal information maintained by the Association
  • Modify your personal information at any time
  • Request that your personal information be deleted from the Association’s records

You can request the Association to delete and discontinue the use of your personal information and all information that you have submitted by filling out our contact form under the subject ‘Privacy & My Account’.

Concerns About The Security Of Your Personal Information

If you have any concerns about the security of you personal information, would like more details about how the Association has physically secured your personal information, or you have questions about the Membership Privacy Policy, fill out our contact form under the subject ‘Privacy & My Account’.