CTUG Membership Privacy Policy
What Is The Membership Privacy Policy?
The CTUG (the Association) privacy policy is structured to ensure that the
privacy of its members is protected and to assert that any information that the
Association has regarding a member is retained solely for the purpose of
conducting Association business.
Membership Registration
To become a member of the Association, applicants may be asked to provide
personally identifiable contact information and some basic demographic data
about themselves. The personal information submitted on the membership
registration forms is only used for three purposes:
Contact Information
Personally identifiable contact information submitted in the membership
registration form will be used by the Association to communicate with you. The
Association will never sell, share, or divulge your personal information to any
other individual or organization, including The Hewlett-Packard Company, other
associations, other partners, and sponsors.
Some Association events may be held as joint events with other organizations.
Registration lists for those events may be shared with the specifically
identified organization, by permission of the registrant only.
Association Administration
Personally identifiable contact information will also be used for internal
administration where access to the information will be limited to the
Association Board members and by specific approval of the Board.
Demographic Profiling
Demographic data collected from membership registration forms and membership
surveys will only be used in summarized form for statistical and marketing
purposes so that individual privacy is always protected.
Control of Personal Information
Your Personal E-mail Address
The e-mail address that you provide may be used by the Association to
communicate with you. Your e-mail address will only be used to send information
to you regarding Association news, activities, conferences, seminars, events, or
related business to the same. We will not sell, rent, or share your e-mail
address with anyone including The Hewlett-Packard Company, other associations,
other partners, and sponsors, and we will challenge any subpoena for our
members' e-mail addresses (or any other personal information about our members).
The Association accepts no responsibility, expressed or implied, if you share
your e-mail address by sending messages, via any means at any time, to members
other than Association Board members.
Web Site Access Logs
Web site usage logs may occasionally be recorded or monitored to assist the
Association Board in improving its services to the membership. The Association
board will not specifically record which pages an individual member visits but
usage of different sections of the Web site may be monitored collectively for
statistical and or marketing purposes.
Association Members Remain In Control Of Their Personal Information
As a member of the Association, you have the right to:
You can request the Association to delete and discontinue the use of your
personal information and all information that you have submitted by sending an
e-mail message to: membership@ctug.ca.
Concerns About The Security Of Your Personal Information
If you have any concerns about the security of you personal information,
would like more details about how the Association has physically secured your
personal information, or you have questions about the Membership Privacy Policy,
please contact membership@ctug.ca.