CTUG Regular Executive Board Meeting
March 5, 2004 - Minutes
11:50PM - 12:52PM
- Previous meeting approval
- Approval moved by Pio, seconded by Alvin
- Spring Conference Planning - Education Day
- Javid and Dick reported that ITUG had replied to a request for
confirmation of Education day suggesting that a form needed to be filled out
in order to process the request. Javid reported that he had responded that
CTUG was not happy with the response, as the initial request had been made
in January, and repeated requests for confirmation had been made, without a
response, including a mention at the last ITUG RUG leadership call. Javid
reported that ITUG had apologized for the mix-up and would attempt to
rectify the situation, but that CTUG should attempt to contact HP Education
directly. Dick indicated that he had made inquiries, and the materials would
be available, however, the usual instructor was not available for our
conference, so he would attempt to find a suitable and qualified instructor.
Dick felt that he was certain that the Education Day could continue as
intended, and all correspondence should be made with that intention. Randy
suggested that communication be made with Richard Buckle to the effect that
there was a scheduling issue, and given the new relationship between ITUG
and CTUG, that better support is expected from ITUG.
- Action Item: Dick to confirm details of Education Day
- Montreal Technical Session - ITUG Review Update
- Little action had been undertaken since the last meeting. Denis
indicated that he had sent feedback to Claude, and they were expecting to
communicate with Angelo. Dick reported that he had met with Angelo, and that
Angelo had made the offer to host an event, with HP speakers, for an NonStop
update, and had yet to hear back. Dick indicated that the session should not
conflict with the Spring Conference. Randy asked that if this was to be a
paying event, and if it was, whether a separate conference call was
warranted with Marc and Denis. Javid indicated that at this point, it was up
to Marc and Denis to decide what direction they wanted to take, and that
CTUG had provided input and raised their constraints regarding a Montreal
session. A call could be pursued, but until the scope of the session was
decided it would probably not be fruitful. Javid reported that there was not
a viable road show that could go to Montreal, but that an Education Day
could be arranged. Dick said that would work only if the numbers warranted
it. Dick said that HP could provide the speakers, and the venue, and in
addition the food, but that then would not be a CTUG event. This item is
deferred until the next meeting.
- Action Item: Marc, Angelo, Denis and Claude to consider
the direction of the session.
- Spring Conference Planning
- Date and Location: April 14, 2004 at the Metro Toronto Convention
Centre. Education Day on April 15, 2004.
- Speakers confirmed: Paul Tsaparis, President and CEO of HP (Canada) to
give welcome to the conference; Scott Healey to give keynote speech; Suri
Harish to give NED update; Richard Buckle, Chairman of ITUG, to give an ITUG
update; Terry Shannon of Shannon Knows HP to give his perspective.
- Education Day Course selected: Web Services for the NonStop Server -
awaiting ITUG and HP confirmation
- Credit Card Payments are live!! We can accept Visa, MasterCard, Amex.
Javid and Randy indicated that pre-registrants must pay up front, in order
to commit to the conference. Those wishing to pay at the conference would
have to pay the full price, and could only pre-register a few weeks prior to
the conference. Dick tested the process and was happy with the results.
Randy mentioned that there were some reporting features that were available
which would facilitate the construction of the name tags for the conference.
- Pio ordered shirts, pad and pens. Delivery is expected by the end of
- Fred Griffith has volunteered to help out at the conference. Javid
indicated that the most need was at the registration process.
- Javid indicated that the schedule should be tweaked, to start
registration at 7:40am until 8:40am. Javid's introduction would be until
8:45am. The first morning break should be extended by 5 minutes (to 10
minutes), and the second morning break should be shortened by 5 minutes (to
15 minutes) to allow for setup of vendor tracks.
- Line Item Review of Conference Checklist Items Highlights: Javid
reported that he and Dick had a good conversation with Scott Healey, and the
presentation sounded interesting, focusing on the architecture and business
issues as well as the technical issues of the ticket reservation system
developed by Sabre. A second meeting would be held on March 25th to finalize
details. Javid indicated that Terry Shannon had submitted a number of ideas,
and would certainly talk about the integration of HP and Compaq, two years
later, and the state of NonStop. Marlon is designing the exhibit floor and
will submit to the MTCC for confirmation. Following that, he will send it
out to vendors for booth selection. Javid and Marlon will discuss the
conference details such as setup and menu, prior to Marlon meeting with the
MTCC to confirm details. Dick indicated that he would not be able to secure
4 projectors, and the best he could do was 2, but that he couldn't verify
that. Javid asked if he could confirm what he could arrange, and let Javid
know, so that alternate arrangements could be made. Alvin and Marlon
indicated that invoices had been mailed to all of the vendors. Pio indicated
that he was so far unsuccessful in securing sponsorship of any breaks, but
that vendors were providing a number of prizes for the conference.
- Adjourned at 12:52 PM. Moved by Alvin, seconded by Dick.
- Next Meeting: March 19, 2004
- Minutes taken by: Javid Quadri